December 14, 2021

Effingham NH Library Board of Trustees Public Meeting

 

In attendance: Grace Fuller, Anne Foley, Sue Regal (alternate), Jennifer Van Cor, Amanda Stevens (ex officio), Erik Jones, and Pat Piper.


1.     Introduction of attendees, determination of quorum 

Meeting called to order at 4:05 pm.

 

2.     Public comment
 

3.     Friends of Library update
White Birch Books has made a donation to the Friends of the Library from books sold during the Lisa Gardner presentation and coffee hour.

 

 4.     Secretary report 

Erik moved to approve public meeting secretary’s report, November 9, 2021 as amended. Pat seconded. Motion accepted unanimously.

 

Pat moved to approve public meeting secretary’s report, November 30, 2021. Erik seconded. Motion accepted unanimously.

 

5.     Treasurer report

Discussion:

  • plans for spending money before the end of 2021

  • ordering and purchase of items from November 30, 2021 meeting

 

Jen moved to approve the treasurer’s report as amended. Erik seconded. Motion accepted unanimously.

 

Grace moved to accept unanticipated funds of $36. Jen seconded. Motion accepted unanimously.

 

6.     Library Director/Chair report 

Discussion:

  • Grants have been approved:

      • Homeschooling (Aysia)

      • Computer classes

      • Oral history archives to begin in January (Bill Taylor, Effingham Historical Society)

 

  • New cataloging system KOHA needs enhanced broadband.

      • Selectmen agreed to increase the budget to pay for enhanced broadband to mitigate any glitches in the KOHA cataloging system.

Grace moved to increase the phone and internet budget line $2750 for year 2022. Erik seconded. Motion accepted unanimously.

 

    • Holiday Children’s Party to be held on December 17, 2021.

 

    • Trish Banks, library aide, has left her position at the library.

 

    • The position for library program aide was advertised and one candidate has been interviewed.

 

Grace moved to accept Amanda’s recommendation to hire Kendralee Dziedzic for the library program aide position. Jen seconded. Motion accepted unanimously.

 

  • All staff will attend future Board of Trustee meetings.

 

  • Communication among board members will be sent through email to ensure timely consistent messaging to all members.

 

7.     Old Business 

 

8.     New Business 
Discussion:

  • CIPA (Children’s Internet Protection Act) policy for EPL will be enacted on all computers in the library.

 

Grace moved to enact compliance with CIPA on all computers in the EPL and add CIPA to the EPL computer policy. Jen seconded. Motion accepted unanimously.

 

  • Year-end hours – volunteer coverage will be on hand for library operations during week of Dec 27 – 30.

  • All computer laptops will be checked out at the front desk for use in the library and checked in after use.

  • Plans are underway for a second storage shed.

 

Erik moved to use available funds remaining in the budget to construct a new storage shed on the property consistent with Historic Town Hall project. Pat seconded. Motion accepted unanimously.

 

  • Staff evaluation policy will be discussed at next board meeting.

 

9.  Adjourn 

Erik moved to adjourn BoT meeting at 6:00pm. Pat seconded. Motion accepted unanimously.

 

Next meeting on January 11, 2022 @4:00pm